Executive Assistant to the President

2021-08-03T17:25:44+00:00 August 3rd, 2021|

• Mission Driven Philanthropic Foundation •

Make a difference in your career… …and in the world, you live in.

• River North •

Our client is a major Midwest foundation based in Chicago that supports efforts to improve the quality of life in the Great Lakes region, focusing on public policy changes related to education, work force development, environment, and gun violence prevention. The Philanthropic Foundation is seeking a seasoned Executive Assistant to provide administrative and scheduling support to the President.

RESPONSIBILITIES:

• Manage President’s calendar

• Oversee committee, board, and membership affiliations for the president

• Coordinate all travel arrangements for the President and board members as needed

• Schedule all-staff, program officer, and board-related meetings

• Maintain organization of files, contacts, and other materials

• Submit monthly expense reports

• Prepare and distribute meeting agendas and presentation materials

• Facilitate and manage correspondence including conference calls and mail with staff and others outside the foundation

• Organize and plan events—secure locations, track RSVPs, plan menu, prepare presentation equipment

• Track write-ups to be reviewed by the president

• Assist grants manager with proofreading and other tasks as needed

QUALIFICATIONS:

• 10+ years as executive assistant with strong administrative and technical capabilities

• Highly proficient in using Microsoft Word, Excel, and Outlook, with minimum typing speed of 80 words per minute

• Effective written and oral communicator

• Must be highly skilled in schedule organization and coordination

• Professional, friendly and confident, both in person and on the telephone

• Flexible and skilled multitasker • Confident, tactful, diplomatic, discrete, and trustworthy

• Excellent time management abilities

• Capable of working both independently and as part of a team Enjoy excellent benefits in a fast-paced, challenging, and rewarding work environment.

Send resume to Jennie@cmcconsult.com

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