Grants Manager

2022-03-03T15:27:10+00:00 March 3rd, 2022|

Grants Manager
Northbrook, Illinois

About the Organization
A single-family office that provides investment, financial planning, and philanthropic services and related investment entities, trusts, and private foundations. Services are provided through a combination of in-house professionals and outsourced advisory firms.

The Position
Our client is in search of a Grants Manager for pre- through post-award grants management for a high volume of grants. The Grants Manager will manage grant activities for three branches of the office’s philanthropic activities, including two grantmaking foundations. The position reports to the Director of Philanthropy.

The Grants Manager oversees the full grant cycle from concept to close-out, including the application process, database management, grant review, grant documentation, and grant compliance. Serving as the link between program, finance, and technology, the Grants Manager is responsible for maintaining workflow processes to ensure quality, consistency, and timeliness.

• Facilitates operations through all stages of the grant cycle, and manages all aspects of process implementation
• Works internally to define and maintain workflows and keep program staff updated on progress
• Serves as point of contact for applicants and grantees regarding submission of applications and reports
• Tracks and confirms that application materials are complete when submitted
• Maintains grant cycle calendar and coordinates meeting and site visit schedules on behalf of foundation staff

• Serves as systems administrator for a robust database, always maintaining high data integrity for grantee records and files
• Ensures that grants management software is being fully utilized and maintained, including software add-ons
• Maintains relationship with Salesforce consultant and oversees contract renewals for all system related software
• Works to continuously improve system functionality and integration, and as needed by foundation staff

• Prepares all grantee correspondence and manages the routing and signatures of all processed contracts/agreements
• Works with program staff to determine grant payment schedules, reporting deadlines, and recognition requirements
• Serves as contact person for questions/comments on agreements with academic grantees, vendors, and other partners. Obtains feedback on IP and legal questions from internal counsel when needed.

Additional Responsibilities
• Communicates with nonprofit agencies, public and private funders, and the general public about the foundation’s grantmaking priories, guidelines, and proposal review process, as needed
• Provides ad hoc support for periodic website updates and vendor management
• Works directly with senior leadership on any Board-related requests outside the typical scope of the foundations’ grantmaking

Qualifications & Requirements
• Bachelor’s degree and 3-5 years of professional work experience in foundation administration and grants/contracts management. Family office experience is desirable.
• Salesforce experience, knowledge of grant processes and systems including financial reporting, and proficiency in Microsoft Office Suite required
• Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner
• Excellent written, verbal, collaborative, interpersonal, and problem-solving skills
• Employee must be fully vaccinated

Excellent Salary & Phenomenal Benefits

If interested, please send resume along with cover letter to:

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